Overview

Clemson University is a public land-grant research university in Clemson, South Carolina. Founded in 1889, Clemson is the second-largest university in the student population in South Carolina.

Project Scope

Clemson University was looking for a vendor for project management support and PeopleSoft Financial consulting for its system. University required a vendor having strong experience in the PeopleSoft Enterprise Financials suite of applications and the PeopleTools suite of tools. The contractor must have proven experience and expertise with the following: Upgrading from FMS 9.0 to FMS 9.2. FMS 9.2 modules: Commitment Control, General Ledger, Purchasing, Accounts Payable, Accounts Receivable, and Billing. PeopleTools 8.53 suite of tools including but not limited to PeopleCode, Application Engine, Integration Broker, XML Publisher, SQR, Data Mover, Query, Crystal Reports, nVision reports, and PeopleSoft Test Framework. Service-Oriented Architecture. (SOA)

Solution

V Group as a prime vendor-provided consulting for the phases of the upgrade from FMS version 9.0 to version 9.2. We performed business analysis and Fit-Gap. Our team was responsible to lead work with Client Business Process Leads and members of the Steering Committee to comparatively review business processes and deliver the system to determine minimal customizations for a system that works effectively for Client business areas.

We worked with Client Testing Leads and the QA team to build test scenarios to adequately test Client business processes, conduct Business Process reviews. V group led the Client team in a review of current business processes and documented “as is” flow diagrams, discuss goals, and objectives of each process as well as any issues, problems, or inefficiencies associated with each.

Our team prepared a written summary and presented documents to the Client team. The document addressed the following: Review findings of the “as is” process flows Recommended “to be” process flows along with perceived outcomes and improvements Fit-Gap and Fit-Gap Review. V Group also led the Client team in a review of the current system setup, configuration, and software. The contractor will lead the Client team to review and discuss drivers, costs, and benefits of each customization.

We provided recommendations that allowed the Client team to reduce the amount of custom setup, configuration, and/or software needed to produce a system that works effectively for Client business areas. Our resources led the Client Testing Leads and Quality Assurance team in documenting a repository of test scenarios for the Financials system.

V Group successfully prioritized business process usage, expenditure approvals, and visibility, and all-new features and displayed objects were well tested for use. The overall repository of test scenarios included both positive and negative tests as needed especially for widely used or highly visible processes. Our resource led the Client Testing Leads and Quality Assurance team to build and execute these test scenarios in the PeopleSoft Test Framework tool. Tests were built to use automated regression testing for each move to production pass. A thorough transfer of knowledge was provided to the Client teams.

Technology