The Administration for Children’s Services (ACS) Office of Information Technology was looking for a vendor who will be responsible for converting to current supported technology three unsupported WIN XP finance applications that are currently working with unsupported Access databases.
To begin with, V Group Inc. developed an exception report to identify scheduled payments to Adoption Subsidy and KinGAP subsidy payees recipients which must be flagged per criteria defined by the Payments Unit. This report analyzed the payment data and flag payments that will require investigation prior to ACS issuing payments and enabled payments Unit to identify questionable payments and make amendments before the actual payroll run.
We then replaced the existing Miscellaneous Payments Tracking System (MPTS) which the Special Payments Unit used to enter special and exceptional payment invoices and create voucher information. At this stag, we incorporated Special Payments invoicing and vouchering in the existing Administrative Invoices and Payments Tracking Module (AIPTM).
As the next step we added a module to the ACS AIPTM PRM1 voucher type process to manage the work of the Payments Unit and Check Distribution Unit or any other cyber related project. This module enabled the Payments Unit to identify an issued check that becomes voided, held or locked. This module exports information to send to the Check Distribution Unit who is responsible for final disposition of the payment to the vendor.